Copier repair costs can vary depending on several factors. One is whether you have a small business with one copier or if you are a large company that has several copiers. Another factor that will determine your copier repair costs is whether or not the machine or machines you purchase are new, leased or rented.

When you purchase a new copier, in most cases, you will have some type of warranty where you can simply make a phone call to a copier repair service that will come to service your machine free of charge, as this cost is included in your warranty.  When you lease a copy machine, some agreement plans include maintenance and repair as part of the lease. This can save on your repair costs as well.

Avoid copier repairs with preventative maintenance

One of the most recommended ways to help reduce problems with your copier is by following the preventative maintenance procedures described in the pamphlet that comes with your machine. This may include simple items such as changing the ink and toner on a specific schedule as well as light cleaning to remove dust and debris that can accumulate over time.  Just as with any machine, preventive maintenance can also help you to spot small issues that can potentially become big problems if not taken care of immediately.

Train operators to reduce copier repair issues

Not everyone who uses a copy machine is proficient in the proper use of that machine. While the basic function of most copier machines is similar, not every machine has the same features or works quite the same. By training every individual who has access to your copier machine, you can ensure that the machine is not being mistreated or handled in an adverse manner that may affect its operation. Small tasks such as cleaning the glass, loading the paper and even removing paper jams can cause some individuals to become easily agitated and possibly mistreat your machine.

Only use certified technicians for copier repairs

When and if the time comes when you must call on someone to repair your copier, you should be sure to use only companies that have certified technician. You want an individual or company that is thoroughly knowledgeable about your machine, its usage and how to restore it to its factory-conditioned working state. If you use substandard technicians, you leave yourself open to substandard repairs that will have you calling a technician over and over again and costing you additional money.

Do not get caught up in the revolving door of increasing copier repair costs. The most important thing that you can probably do is to ensure that you are keeping a proper preventative maintenance schedule for your copier machine. This will help to prevent many issues that occur as well as catch them before they become larger issues. Remember that there are steps that you can take to keep your copier running smoothly and effectively. Do not let copier repair costs reduce the functionality of your company or office.